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Minutes of November 10, 2016

MINUTES OF THE BOARD OF DIRECTORS’ MEETING on November 10, 2016

A regular meeting of the Board of Directors was held at the Noble High School in North Berwick, Maine on November 10, 2016 at 6:15 pm, with all members present except Mr.

Price and Ms. Hopper. There were 12 in the audience

Ms. Wheeler made the motion and it was seconded by Ms. Neubert to go into executive session for the readmittance of a student.  All members voted in favor and the motion passed. In at 6:25 pm. Out at 6:54 pm.

Ms. Potter made the motion and it was seconded by Ms.Wheeler  not to allow re-entry at this time. All members voted in favor and the motion passed.

Public Input

None at this time

Ms. Wheeler made the motion and it was seconded by Ms. Olean to approve the minutes of October 27, 2016. All members voted in favor except Mr. Smith, who abstained, and the motion passed.

The Music Department’s Patriotic Concert is next week on Tuesday, November 15.

The fall musical, “All Shook Up” is this weekend, Friday and Saturday at 7:00pm, and Sunday at 2:00pm.

The Board then reviewed the budget timeline. The Assistant Superintendent and the Budget Committee shared the overview of the 16/17 budget outline. Budget Timeline for FY 2016-17

Grants Update-The Superintendent updated the board on the work of our grant coordinator and the benefits thus far.  The United Way Club Connect Program, Bus Rebate Program, Lighting Audit, Scoping Audit, Nellie Mae grant, Davis Conservation Foundation, and Revolving Renovation Fund.

The Assistant Superintendent then shared with the board required training videos that need to be viewed regarding Affirmative Action and Freedom of Access. She emailed them the information and a link to the viewing.

The board then reviewed several policies as second readings;

          IHD (nr)- Adult/Community Education- Mr. Smith made the motion and it was seconded by Ms. Wheeler to approve policy IHD as amended.  All members voted in favor and the motion passed.

IJJ(r)- Instructional and Library Materials Selection-  Mr. Smith made the motion and it was seconded by Ms. Olean to approve policy IJJ(r) as amended. All members voted in favor and the motion passed.

IJJ-E(r)- Citizen’s Challenge of Educational Media Form-  Ms. Olean  made the motion and it was seconded by Ms. Potter to approve IJJ-E(r) as amended.  All members voted in favor and the motion passed.

JFC(r) – Dropout Prevention Student Withdrawal from School-  Ms. Olean made the motion and it was seconded by Ms. Potter to approve  policy JFC(r) as presented.  All members voted in favor and the motion passed.

JICH (r) – Student Substance Abuse-   Ms. Wheeler made the motion and it was seconded by Ms. Potter to approve policy JICH (r).  All members voted in favor and the motion passed.

GCQC (nr) –Resignation of Staff – Ms. Potter made the motion to delete policy GCQC (nr) as presented and it was second by Ms. Wheeler, all members voted in favor and the motion passed.

IHBAD (nr)-Personnel Development-  Ms. Potter made the motion to delete policy IHBAD (nr)  as presented and it was second by Ms. Neubert, all members voted in favor and the motion passed.

IHBAE (nr) –Parent Involvement- Mr. Smith made the motion to delete the policy IHBEA (nr) as presented and it was second by Ms. Potter, all members voted in favor and the motion passed.

IHBAL (r)- Grievance Procedure for Persons with Disabilities-   Mr. Smith  made the motion and it was seconded by Ms. Potter to approve IHBAL (r) as amended.  All members voted in favor and the motion passed.

IHBG (r) Homeschooling-   Ms. Potter made the motion and it was seconded by Ms. Olean to approve IHBG (r) as amended.  All members voted in favor and the motion passed.

IKF (r)- Graduation Requirement- Ms. Wheeler made the motion and it was seconded by Ms. Neubert to approve IKF (r) as amended.  All members voted in favor and the motion passed.

JICH-R (nr) Student Substance Abuse Administrative Procedure-We are going to table this for this evening as we need more time to work this over as it needs substantial changes.

GCFB-R  Recruiting and Hiring of Administrative Staff, Administrative Procedure.  The board discussed revamping the policy to be more in line with the MSMA policy that other districts are using. Mr. Smith made the motion and it was seconded by Ms. Wheeler to accept the policy as presented. All members voted in favor and the motion passed.

DHJ-R We are asking to move that from a policy to a procedure.  

Policies First Reading

CHCC (nr) Student/ Employee Handbooks

     EEBB (nr)- Use of Private Vehicles on School Business

    EEBB-R (nr)- Use of Private Vehicles on School Business Administrative Regulation

     EI (nr)- Insurance Program  

     GBB (nr)- Staff Involvement in Decision Making

     GBN (nr)- Family and Medical Leave

     GBN-R1 (nr)- Family and Medical Leave Act Admin Procedure

     GBN-R2 (nr)- Maine Family Medical Leave Administrative Procedure

There was brief discussion and the board then considered these to be the first readings.

Superintendent’s Report:

Update on the Public Sports Forum. It will be held Nov. 21st at 6 pm at NHS. More information will be forthcoming.

Mr. Smith and the Superintendent shared the positive experiences that were had at the Maine School Board Association conference last week. Mr. Smith noted how often he heard Noble’s name and the role as leaders in the educational field.

The Superintendent shared the update on the newest election results and the representatives. He then shared with the board proposals from the Maine School Board Association and what we will talk with our legislators about in the future.

Resolution

4.37 Local Control of Student Transfers

The Maine School Boards Association would like to reconfirm our position that a student transfer should be a local decision made by the two superintendents involved in a request. We see three steps in this process to pass such legislation.

  • There should be a legislative review that examines the current criteria used by the Department of Education and the State Board of Education to make their decision in an appeal of a local decision.
  • A commission should be created composed of stakeholders to review that information and develop criteria that would then be subject to substantive rulemaking that would be used to guide superintendents in their decision-making.
  • If both superintendents agree on a transfer request, it should be enshrined in statute that their decision is binding and should only be appealed within the scope of bullets one and two.

Resolution

4.41 Teacher Retirement Costs

The Maine School Boards Association strongly reiterates its opposition to rising teacher retirement costs that were shifted onto school districts by the state in 2013 – costs which continue to grow at an alarming rate with no legislative oversight. Those costs went from $30 million a year in the 2013-2014 biennium to $38 million a year in the current biennium. They are going up to an unprecedented $46 million a year starting in 2017-2018. The Legislature needs to conduct an immediate examination to determine why these rates are rising so rapidly and adopt legislation that involves legislative oversight and a public review of how the rates are set.

Resolution

4.42 Department of Education Leadership

In recognition of the important relationship between school districts and the state Department of Education, the Maine School Boards Association is calling on the governor’s office to outline the process and qualifications it wants in a permanent commissioner and to nominate a candidate for legislative approval in the upcoming session. The absence of a permanent commissioner has left the state without an official leader to articulate education policy and direction and has caused disruption and turnover among DOE staff, whom districts rely on for information and guidance.

If the governor’s office does not put forth a permanent commissioner nominee, the next Legislature needs to express and advance viable options for filling this key position.

Resolution

4.43 Special Education Costs

The Maine School Boards Association is calling on the 128th Legislature to form a stakeholder task force to make recommendations to address the rising cost of special education while maintaining quality services that accommodate the needs of all children. It is critical that we find innovative and efficient ways to deliver services because the 46 percent cost increase we have seen in special education over the last 10 years is unsustainable.

The federal Individuals with Disabilities Education Act is overdue for a revision and action is anticipated.  Maine needs to have a voice in any proposed changes through a stakeholder group made up of people in public education, including a representative from MSBA. This resolution also directs the MSBA officers to connect with Maine’s congressional delegation to make them aware of the current levels of concern on this critical issue.

Resolution

4.44 School Unit Collaboration

The Maine School Boards Associations directs MSMA staff to prepare and submit to the First Regular Session of the 128th Maine Legislature a package of legislative proposals to facilitate voluntary joint efforts to improve educational outcomes for students by clarifying and strengthening the statutes relating to inter-local cooperation and by eliminating unnecessary legal barriers to cooperation among the different types of Maine school units.

Resolution

4.45 Continuation of Maine Learning Technology Initiative (MLTI)

The Maine School Boards Association reaffirms its support for the Maine Learning Technology Initiative (MLTI) that provides computers to seventh- and eighth-graders and teachers, and facilitates the purchase of them by school districts for other grades, including the state’s high schools. Funding for MLTI must be continued as more options are explored for using computers as teaching tools and relevant data on impacting student learning is documented.

The Superintendent then asked about the trainings that were asked of the board regarding affirmative action and gender equity.  Several board members were able to access them and others still needed to finish them up.

The Superintendent then shared with the board a series of plays called “The Spirit Series” that we are utilizing within our 5th grade classrooms. He read a note from one of the students regarding the performance at the Knowlton School around Sitting Bull. Spirit Series, Student Letters

The Superintendent then shared with the board information regarding residency and truancy issues. He updated the board on some of the cases that we’re dealing with that are high absences that are NOT medically related.  We are working with outside agencies and with parents to help students reset the behaviors and encourage these families to get their students back to school.  

The Superintendent then shared an Education Week article regarding BARR: http://blogs.edweek.org/edweek/inside-school-research/2016/11/103_million_investing_in_innovation.html

Other Business:

Ms. Potter asked about the issue of students at the Middle School waiting for their day to start. We discussed the transportation system and how we might be able to adjust things for the student day and the start day. Mr. Roberts, principal of Noble Middle School shared the process and the conversations that have been taking place to determine a real solution. We’re planning to have things all ironed out in the very near future.

Ms. Wheeler asked for an understanding of the philosophical changes behind the administrative changes made over the summer.

Ms. Wheeler asked about the Remind system and how it impacts parents billing for texting etc. It was noted that parents can opt in or out of receiving text messages.  She also asked about the dogs in training at the guidance offices and how that might impact student support services.

Ms. Cowan asked for an update on how the administrative team is handling the evaluation process and requirements.

Mr. Smith made the motion and it was seconded to go into executive session pursuant to 1 M.R.S.A §405(6)(D) Labor Contract Discussion. All members voted in favor and the motion passed. In at 9:11 pm.

Ms. Olean made the motion and it was seconded by Ms. Wheeler  to adjourn.  All members voted in favor and the motion passed

Adjourned at 9:42 pm.

Respectfully Submitted,

Steve Connolly

Secretary