MINUTES OF THE BOARD OF DIRECTORS’ MEETING on February 2, 2017
A regular meeting of the Board of Directors was held at the Noble High School in North Berwick, Maine on February 2, 2017 at 6:00 pm, with all members present except Ms. Wheeler, Ms. Olean and Ms. Hopper. There were 4 in the audience.
Timekeeper: Mr. Price
Norms Checker: Ms. Potter
Ms. Neubert made the motion and it was seconded by Mr. Smith to go into executive session pursuant to 1 M.R.S.A. §405(6) B Duties of Officials. All members voted in favor and the motion passed. In at 6:05 pm. Out at 6:50pm.
Ms. Hopper entered the meeting at 6:05 pm.
None at this time
Mr. Smith made the motion and it was seconded by M. Neubert to approve the minutes of January 26, 2017. All members voted in favor and the motion passed.
Mr. Price made the motion and it was seconded by Mr. Smith to remove the student report from the agenda. All members voted in favor and the motion passed.
The elementary principals, Mr. Ron Robert, Ms. Patti Gilley and Ms. Audra Beauvais shared information regarding the literacy work that has been conducted in the elementary schools and the impact that has been made.
The principals shared overall growth of the kindergarten students in literacy in comparison to last year’s students at this point in the winter.
The principals shared overall growth of the first grade students in literacy in comparison to last year’s students at the same point in the fall.
The principals then shared the overall growth of the third grade students in literacy in a fall to winter comparison.
Overall what we are seeing is that the interventions that we are putting into place through Response to Intervention, Kindergarten Jumpstart and targeted strategies is making a significant difference with our students. It is allowing us to refine our process for students and move them to proficiency. It also allows us to be more prescriptive and focused in interventions and allows for a more specific targeted approach for students who may be referred for Special Education services.
The Superintendent then shared with the board the cost factors in comparison of reducing the Reading Recovery program (a total cost of 129,000). The Kindergarten Jump Start and Kindergarten Jump Start Boost Summer Programs along with the consultancy, transportation costs, and spring training totalled $86,600. Over all a savings of $42,000 and tremendous movement of our reading scores. Very positive!
The Superintendent then shared a budget information update. The following information was shared:
2017-2018 Budget FAQ’s
What impact would the Governor’s proposed 2017-2018 budget have on MSAD 60’s State Subsidy revenue?
Governor LePage’s proposed budget for the 2017-2018, is essentially flat for General Purpose Aid for schools, but does impose significant restrictions on how the allocated money is spent.
Below are several of the Governor’s proposals and their estimated effect on the 2016-2017 funding that the District would have received as a result of these proposals. As the 2016-2017 subsidy calculation was already complete using the current EPS model, calculating the effect on the subsidy received by the District was a more discrete approach.
The EPS formula is a complicated calculation, and each of the Governor’s proposals serve as modifications to the variables in the formula. Therefore each of the proposals below was considered on its own, without taking into account any of the other proposals. As some or all of these proposed changes will happen concurrently, the overall effect on the District’s subsidy could be significantly different than what is shown below.
Proposal 1: No funding for system administration, which includes $66 million statewide for central office expenses to cover superintendents, business office staff, clerical staff, legal costs, insurance and contracted services.
Effect on District Subsidy of Proposal 1: Decrease of approximately $736,000
Proposal 2: Ending the practice of subtracting Title I funds from state allocations, and changing student teacher ratios to make up for this change. Recommended staffing ratios will go from 16-1 to 17-1 at the middle school and from 15-1 to 16-1 at the high school.
Effect on District Subsidy of Proposal 2: Increase of approximately $223,000
Proposal 3: Changing ratios for education technicians from 100-1 to 114-1 at the elementary school, from 100-1 to 312-1 at the middle school and from 250-1 to 316-1 at the high school.
Effect on District Subsidy of Proposal 3: Decrease of approximately $209,000
Proposal 4: Changing the State’s Mil Expectation from 8.30 to 8.29.
Effect on District Subsidy of Proposal 4: Increase of approximately $16,000
Proposal 5: Removing the adjustment for declining enrollment so that enrollments reflect actuals.
Effect on District Subsidy of Proposal 5: Decrease of approximately $214,000
Proposal 6: Phasing out the operating adjustment of 97% over time.
Effect on District Subsidy of Proposal 6: Increase of approximately $690,000
Overall effect on District Subsidy for implementing Proposals 1-6 in conjunction with each other: Decrease of approximately $244,000 (note: this amount is not just the sum of the above, as each are variables in a formula)
Form developed by Ryan Cormier, MSAD 35
The Superintendent is very concerned about meeting the timeline to present the first draft budget to the Board for February 9th due to the fact that no information is forthcoming from the state. Board members asked about budgeting for a worse case scenario. The Superintendent is concerned about the magnitude of that number.
The Superintendent shared a letter of resignation, effective at the end of the school year, for Ms. Shilo Fiel, Excel teacher in Lebanon. Ms. Potter made the motion and it was seconded to accept the resignation of Ms. Shilo Field effective end of the school year. All members voted in favor and the motion passed.
The Superintendent then shared duties of the Assistant Superintendent:
Duties of the Assistant Superintendent
*Assist the Superintendent of schools in all aspects of management of personnel and curricula.
*Assists in developing a 38 + million dollar budget, taking into account all areas of concern: transportation, curriculum, energy costs, personnel, staff development, etc.
*Assists in the updating of policies and procedures, job descriptions, curricula and forms as needed.
*Hiring, supervision, evaluation and dismissal of all levels of personnel from support staff through administration.
*Supervise and support the transportation coordinator, adult ed. director, health coordinator, and School Based Health Center Coordinator, as well as share with the Superintendent supervision and evaluation of the district administrative team.
*Harassment officer for the District, responding to and evaluating complaints as well as implementation of appropriate consequences and action plans as necessary.
*Affirmative Action/Title IX coordinator, responding to and evaluating all issues in relation to the law
District 504 coordinator: maintaining records, attending meetings and fielding questions regarding process and implementation of plans.
*Labor Relations: Actively participates in negotiations with four employee unions.
*Full knowledge and implementation of school law: Respond to inquiries and situations from staff and parents regarding potential legal issues.
*Crisis team planning for the district in conjunction with the Superintendent.
*Community Liaison between the school and its constituents within the three town community.
*Oversee Director of Teaching and Learning and assist in the development and maintenance of standards in content areas including coordination of content consistency among the three towns and as it moves through the grade levels.
*Oversee Highly Qualified Teacher status and certification of staff.
*Oversee and coordinate professional development throughout the district in conjunction with the Director of Teaching and Learning.
*Homeschool Liaison for District-Liaison for the homeless population and implementation of all appropriate laws, primarily the McKenny Vento Act.
*Grant writer for all federal Every Student Succeeds Act (ESSA) funds in the district as well as other grants as appropriate.
*Administrator at the Mary Hurd Academy in conjunction with the Special Education Director: promote programming for the significant needs of the students within this specialized self contained program. Promote positive relations in the community to enhance more community based programming for our at risk students.
*Member of the Evaluation Steering Committee
*Oversee the Code of Conduct committee for the district.
*Member of the District Dropout Committee
The board made a determination to replace Ms. Wheeler on the Code of Conduct Committee. Mr Price made the motion and it was seconded by Ms. Hopper to add Ms. Neubert to the Code of Conduct Committee. All members voted in favor and the motion passed.
Mr. Price shared with the Board that he attended a wrestling meet between Noble and Marshwood and noted how competitive it was.
Mr. Price made the motion and it was seconded by Mr. Smith to go into Executive Session Pursuant to 1M.R.S.A. §405(6)(D) Labor Contract Discussion. All members voted in favor and the motion passed. In at 8:16 pm. Out at 8:30
Mr. Price made the motion and it was seconded by Ms. Neubert to go into Executive Session Pursuant to 1M.R.S.A. §405(6)(D) Employment of Official. All members voted in favor and the motion passed. In at 8:30 pm. Out at 9:05.
The Board voted and approved the Superintendent contract for school year 2017-18. This contract included a 1.5% increase. Mr. Price made the motion and Ms. Potter seconded. All members voted and the motion was passed 7-0.
Mr. Price made the motion and it was seconded by Ms. Neubert to adjourn the meeting. All members voted in favor and the motion passed.
Adjourned at 9:07 pm.